Finding the best personal trainer business software can either make your life easier or make you crazy! When you start to pick up more clients and get more referrals, mundane tasks like session tracking, progress charts, and nutrition checks can start to take over your life.
The goal of finding the best personal trainer business software is to make your life easier. But as a Personal Trainer, which one is right for what you need.
For me, it comes down to what it does for me, how it eliminates tasks, and doesn’t break the bank.
Instead of giving you a massive list of all the personal training software products on the market, here is a list of a few that will help you with specific tasks.
Schedule, Booking, and Payment Software
Mindbody Fitness Software
This works for Personal Trainers, but is great for studios with multiple trainers and classes. I used this software for about a year and it changed how I do business and I was able to double my revenue without adding clients.
Cost: $45/month plus processing fees
- A calendar to track sessions and packages
- Payment processing to sell personal training packages or monthly memberships
- An app to do it all from your phone (mostly)
I absolutely loved this program and it was affordable for my personal training business. Then they increased their monthly fee and it became borderline too much for my small training business.
What I didn’t like?!
The app and software has a lot of bugs and is known for it. With the increase in monthly fee plus having to uninstall and reinstall the app several times I decided to make a change.
Also, when you get started it takes about 3 weeks and about 10 hours to set it all up. So, its not so out of the box as you would think.
From what I can tell Zen planner is similar to mind body but twice as expensive. It comes with booking tools, payment processing, and other options. If you are a gym, great idea, but as a personal trainer, a bit expensive.
Cost: $75/month to start plus processing and other fees
In my estimation, if you are a studio this would be a great option compared to Mindbody, but it is a little more expensive.
Credit Card Processing
Square, PayPal, Intuit are the best swiping products out there for personal trainers.
From my experience Square is by far the easiest to use and now they have added a marketplace option so you can sell products or personal training online.
Read how to make more money by offering Personal Training memberships here!
Intuit has a go swipe, and can be used with Quikbooks. I found that you need a college degree in Quikbooks to figure out how to get all this to work together. I stopped doing this after losing time and patience.
My #1 Choice for Recurring Payments…
Chase Payment Tech
If you have a Chase Business Checking account and use Chase Payment tech, you get deposits the next day.
It only costs $9.95 a month plus processing!
I use this only for recurring payments on my Personal Training Memberships and use Square for single payments. PaymentTech has an online virtual terminal called Orbital that you use. Its super easy and you can call their support line to help walk you through any technical challenges you may have.
Once I switched to Chase Payment Tech, I use my Google Calendar in conjunction with session tracking and never miss a beat!
Online Personal Training Software
If you are using Google Calendar and have your processing dialed in, you may be looking for the best personal trainer software for Nutrition, Client Communication, and goal tracking.
If that is the case, check these out…
Is an all in one personal training business website that offers:
- Workout videos
- An easy to use App for your clients
If you are looking for an out of the box website that you can train clients online, then Trainerize is that platform.
For only $16 a month you can build your brand with your own workout videos, send meal plans, and promote your site on social media. If you don’t have a website and want to get into online training, this is the way to go!
Ideafit or PtontheNet
If you like the idea of online training and training videos, but have your own website and don’t have the time for developing videos, then Ideafit or PtontheNet would work great.
They both have a similar annual fee of around $120 and have resources like workout video instruction that you can upload to a private you-tube channel. If you have time and want to get a little techy, you can save some money going this route.
As far as video content, I found that the Ideafit library is smaller than PtontheNet.
Personal Trainer Accounting
Intuit Quikbooks and Fresh Books are two options of accounting software. Personally I use Quikbooks online for only $10 a month (which can be deductible) and use it for basic accounting.
Essentially I track all my expenses here, give to my accountant, and viola… tax time is easy!
Whats the difference? Fresh Books is the new kid on the block and for a small business like personal training, either one would work great. Click on the links above to get your free trial.
Running a Personal Training Business
As a solo personal trainer, the adage of time is money is absolutely true. I implemented a few of these programs like:
- Square for on the go processing
And my business runs like a well oiled machine. I no longer have to do session tracking, goal tracking, or tally up my receipts. Using a few of the best personal trainer business software programs, I have more time to plan my workouts and get new clients and waste less time in my back office.
My goal here was to give you some of the best personal trainer business software programs that work best for a personal training business, not a club or studio. There are a ton of places out there, but these are the best for the price.
If you have any questions about any of these programs or are looking for something not found here, please drop a question in the comments below!